Secretary / Executive Assistant at Airbus (m/f/x)

Organized, reliable, structured – does that sound like you?
Airbus Aerostructures GmbH in Nordenham is looking for a dedicated Secretary / Executive Assistant who brings clarity, precision and a sense for smooth production processes to the team. If you enjoy keeping things on track, if handling correspondence and coordinating meetings comes naturally to you, and you're ready for an exciting new role in the aviation industry – we should talk! Apply now and take an active role in supporting production!

The gross annual salary ranges from €40,500 to a maximum of €42,600, depending on qualifications. If you have already applied with ARTS, we look forward to identifying additional suitable positions with you – no need to submit multiple applications.

Job details

Workplace: Nordenham

Occupational Area: Business & Production Support

Contract: Temporary employment

Job-ID: 18339

Customer:

Tasks

• Administrative support for shopfloor managers in all aspects of day-to-day operations as well as assistance with special administrative topics (e.g. reporting of overtime hours)
• Handling of correspondence, calendar and appointment scheduling, and preparation of presentations based on templates
• Coordination of meetings, tracking of action items, and document archiving
• Processing of incoming and outgoing mail, taking and forwarding of phone calls (partially in English)
• Organization and booking of business trips, including visa arrangements as well as visitor support on site
• Procuring office supplies including invoice checks and maintenance of ordering data
• Creation, maintenance and filing of data records and documents
• Support in structuring and tracking recurring tasks and follow-up items

Qualifications

• Completed vocational training as Industrial Clerk, Wholesale and Export Clerk, Medical Assistant, IT Systems Management Assistant, or Legal Administrative Assistant, or a comparable commercial qualification
• Several years of professional experience in secretarial work / executive assistance, commercial administration, material planning / procurement, or purchasing / supplier management
• Basic knowledge of SAP and confident use of Google Workspace tools
• Fluent German skills (at least C1) and basic English skills (at least B1)
• A structured, reliable and independent working style
• Strong organizational skills, ability to work in a team and excellent communication abilities
• A valid, unrestricted work permit for the European Union (no student visa) is strictly required